Accounting & reporting

Accounting is the foundation of the management of any Luxembourg company. At Ease Advisory, we take charge of the full bookkeeping of your accounts under the standard chart of accounts (Lux GAAP) and, where your activity requires it, under IFRS.

Our objective is twofold:

• Ensuring compliance with your legal obligations;
• Providing you with clear, reliable and usable financial information to steer your business.

Keeping your books

We rigorously record all of your entries:

• Purchase and sales invoices
• Bank transactions and cash movements
• Expense claims

We also handle the matching of accounts, bank reconciliation and the monitoring of customer and supplier accounts, so that your accounts reflect the economic reality of your company at all times.

Preparation of annual accounts

At the year end, we prepare your complete financial statements:

• The balance sheet
• The profit and loss account
• The statutory notes

We include the necessary closing entries — depreciation, provisions and value adjustments — then prepare the filing of your annual accounts with the Trade and Companies Register (RCS) and the Central Balance Sheet Office, within the statutory deadlines.

Which companies must file annual accounts in Luxembourg?

The filing of annual accounts with the Trade and Companies Register applies to:

• All capital companies: public limited company, private limited liability company, simplified private limited company, cooperative company, European company, partnership limited by shares;
• Luxembourg branches of foreign companies;
• Economic interest groupings;
• All non-profit associations and foundations.

For partnerships and sole traders, filing is only required if annual turnover excluding VAT exceeds EUR 100,000.

The accounting framework, on the other hand, is not the same for everyone. Most commercial companies apply the standard chart of accounts, but the following are notably exempt:

• Special limited partnerships, whatever their turnover;
• Sole traders and partnerships below the EUR 100,000 threshold;
• Financial participation companies whose activity is limited to holding securities.

We settle this point at the very start of the assignment, as it determines the entire filing procedure.

Timeline: approval within six months, filing within seven

Two deadlines set the pace of the year end:

• Six months after the financial year end: approval of the annual accounts and of the allocation of the result by the general meeting of shareholders, depending on the legal form.
• Seven months after the year end: filing with the Trade and Companies Register, within the month following that approval.

For a financial year ending on 31 December, that means approval by the end of June at the latest and filing by the end of July. The filing is then recorded in the Electronic Compendium of Companies and Associations on the same day, or on a date chosen by the filer within a fifteen-day window.

Being late has a price. Filing financial data within the statutory deadline costs 19 euros excluding VAT. Beyond that deadline, a surcharge on the filing fee applies, calculated from the financial year end:

• 50 euros where the filing takes place in the eighth month following the year end;
• 200 euros between the ninth and the eleventh month;
• 500 euros from the twelfth month onwards.

These amounts are stated excluding VAT and come on top of the usual filing fee. They are administrative surcharges: the penalties that may target managers and directors in the event of persistent default fall under company law instead.

eCDF and the documents to attach

Companies subject to the standard chart of accounts prepare and validate their accounts on the government financial data collection platform, eCDF, before any filing with the register. The register operator then automatically retrieves the structured data: balance sheet, profit and loss account and trial balance.

• The balance sheet
• The profit and loss account
• The trial balance

The other documents are attached separately in PDF/A format:

• The notes to the accounts
• The management report, where required
• The report of the person in charge of auditing the accounts

Companies not subject to the standard chart of accounts, a SOPARFI for example, also attach their annual accounts in this form. Filing is electronic and requires a LuxTrust certificate.

Accounting records must be kept for ten years, or five years in the event of liquidation, on paper or electronically, with the place of storage located in Luxembourg. We handle this full chain, from eCDF validation through to the filing itself and the retrieval of the filing receipts.

Small, medium or large: why your category matters

Your company’s size category determines the real extent of its obligations. The grand-ducal regulation of 25 October 2024, which transposes Delegated Directive (EU) 2023/2775, raised the thresholds by around 25%. They apply to financial years beginning on or after 1 January 2023.

Classification rests on whether at least two of these three criteria are exceeded. The situation must also repeat over two consecutive financial years before it takes effect: the new category then applies from the following year. A one-off crossing therefore changes nothing.

The stakes are very practical:

• A small company is exempt from the statutory audit of its accounts by an approved statutory auditor and from preparing a management report.
• Small and medium-sized companies may present abridged notes.
• The micro-entity category provided for by the European Accounting Directive has not yet been introduced into Luxembourg law.

We monitor these indicators during the year, so as to anticipate a change of category rather than discover it at the year end.

Cost accounting and special cases

Beyond general accounting, we can set up cost accounting, whether it is required by the regulations specific to your sector or simply intended to inform your management decisions.

We also adapt our approach to specific structures:

• SOPARFIs and participation companies
• Entities subject to consolidation requirements

Reporting to steer your business

Good accounting is not limited to meeting obligations: it must serve your decisions. We produce dashboards tailored to your business to give you a regular and reliable view of your performance.

• Cash flow monitoring and short- and medium-term forecasts
• Analysis of margins and profitability by activity
• Budget vs. actual comparison and variance monitoring
• Monthly or quarterly interim financial statements

Who is it for?

We work with those who wish to delegate their accounting to a single, responsive and demanding point of contact:

• Self-employed professionals
• SMEs
• Subsidiaries of international groups

Whether you are starting up or running an established business, we adapt our involvement to your size and to the complexity of your operations.

Our method

Every assignment rests on three commitments:

• An engagement letter that clearly sets out the scope of our services and the terms of our collaboration.
• Transparent fees, set according to the complexity and volume of the transactions to be processed.
• A dedicated point of contact and regular exchanges throughout the year.

Let's talk about your accountingBook an appointment